How can you be More Proactive, Responsive and Effective with your Building Operations?

Building operations consists of the activities necessary to operate, maintain, and manage your estate’s buildings.

There are still organisations using paper-based solutions to manage their operations, with others realising the benefits of moving to a digital facilities management software system.

The organisations I work with are always looking for ways to improve. The only way this can be achieved is with better visibility of their estate and processes, with a reliable facilities management software solution.

Being able to track and evaluate your operations is essential for your future estate strategy.

Here are five steps towards optimising your building operations with ARCHIBUS:

1 - Respond – Building maintenance orders can be easily generated, tasks allocated to the right person with the right skill and completed tasks can be updated within the system whilst on the move. Embedding the ARCHIBUS mobile platform into your processes, removes the need to return of the office to report on the work carried out and taking the next task.

2 - Plan – With visibility of past operational scenarios, ARCHIBUS enables the estate team to budget and schedule proactive maintenance for the future. This avoids any costly breaks with the generation of task orders for key assets. As well as being proactive, there is capacity to be reactive. All tasks can be logged and scheduled so actions will never be forgotten.

3 - Prioritise – With work orders managed centralised, they can be viewed, approved and managed from a single console. There is a single source of truth. Each order can be tagged with a priority level and automatic alerts embedded if the task hasn’t been completed within a certain time. This removes the need for the team to guess which tasks should be completed first.

4 - Understand – ARCHIBUS helps the operations team understand the tasks at hand, the conditions and needs of that particular task. With a mobile system, workers have access to all paperwork needed for the allocated task, with the ability to capture details on the job.

5 - Optimise – The estates team needs to track data regarding their building operations. This can include time, cost, labour and performance data. Having this visibility can establish how effective your strategy is, and help you make any adjustments going forward.

Find out more about the ARCHIBUS Buildings Operations module here:

https://www.excitech.co.uk/Campaign/Archibus-New-Features-And-Functionality